Maintenance, supply and reports

Maintenance#

Where · Dashboard → System Overview → Maintenance.

Four queues, each a filtered list:

• Broken — Marked faulty, not yet sent.
• In service — Gone to a provider, awaiting return.
• Care — Cleaning, lubrication — light upkeep.
• Service due — With a scheduled service now due. Pro

Each row leads to the item; from there it is sent to or received from service.

Service receipt#

Where · The details of a tool currently in service.

• Repair costrequired — The field that makes the rest work. Without it the 70%-of-value criterion cannot be calculated, and the tool will never be flagged — however much it costs.
• Resulting state — Repaired, or still broken if it was not solved.
• Condition — The visual state on return.
• Return locationrequired — Where it goes back.
• Notes — What was changed, what the provider said.

Service providers#

Where · From the maintenance area.

• Namerequired — —
• Phone, email, address — —
• Notes — Terms, lead times, the contact person.

Maintenance analysis#

Where · From the maintenance area.

Aggregates over the service history: fault distribution, average turnaround per provider, repair-versus-scrap ratio. Pro

Problem-asset detector#

Where · Reports, or from the inventory statistics.

The tools that cost more than they are worth. Pro Three criteria, checked independently:

• In service too often — At least 3 visits in the last 6 months.
• Broken for too long — More days in service than half its life in the records.
• Too expensive to repair — Cumulative repairs ≥ 70% of the purchase value.

Severity is how many criteria are lit. The reasons are shown explicitly, not as a score.

Critical Stock#

Where · Dashboard → System Overview → Critical Stock.

Consumables and materials below their reorder threshold. Separate counters for the two types.

Order list#

Where · From Critical Stock.

The list above turned into a proposed order: grouped by supplier, with the suggested quantity rounded to the packaging. PDF export, per supplier or all.

Supply requests#

Where · From the locations area, or from the Alert Center.

The flow between site and warehouse. Plus The states and transitions are in chapter 11.

• New request — Items and quantities, to a warehouse.
• Approve — With a vehicle and driver. The dispatch note comes from here.
• Confirm receipt — The quantities ACTUALLY received, item by item.
• Delivery calendar — Grouped by day: late, today, tomorrow.
• Statistics — Approval rate, average response time, most requested items.

Stock rules#

Where · From the locations area.

• Item + locationrequired — The pair the rule applies to.
• Minimum quantityrequired — The threshold.
• Create the request automatically — With a target warehouse and a quantity to ask for.

Reports & History Center#

Where · The Reports tab in the bottom bar.

• General reports — Statistics, maintenance, daily activity.
• Inventory per type — One PDF for each of the six types.
• Custom inventory — Several types in a single document. Pro
• Fleet reports — Full inventory, vehicles in service, document validity.
• Hierarchical filtering — By category, subcategory and location. Requires at least one filter.
• Employee documents — The holdings sheet, by item type.
• Archive & history — The activity log, with event-type filters.

Inventory Statistics#

Where · Dashboard → System Overview.

Fleet value, utilisation, age, distribution across locations — on screen, with charts, not as a document. Pro Pro

Vehicle costs#

Where · Reports.

Fleet spending: service, documents, fuel.Pro